Approval notices by email or text
An email or text reaches the shop the minute someone approves or asks for a change.
Proof approval software for monument shops
Now onboarding monument shops. Email us a proof, and the family gets a private approval link within 1 business day. They approve the exact version with a typed name before you cut. $19 a month, first month free.
Try it on your next proof, free. We reply within 1 business day.
The proof the family sees
Type a name and approve version 2, or ask for a change. The shop log records each step with the version and the time. This demo runs in your browser and sends nothing. Read how approval works
Shop logHartley, uprightWaiting
- 4Version 2 sent to 3 family membersUpright 36 × 18, gray granite
- 3Version 1 locked, version 2 uploadedMiddle initial changed to A
- !Change asked by Daniel Hartley“Margaret’s middle initial is A, not E”
- 2Proof link sent to Daniel HartleyBy text message
- 1Version 1 sent to 3 family membersUpright 36 × 18, gray granite
- 0Order taken in the shopMargaret Hartley, deposit paid
Example Monument Co. sent you a proof for the Hartley family to checkVersion 2 of 2
Approved HARTLEY ROBERT J. 1941 – 2025
MARGARET A. 1945 – Together forever
MARGARET A. 1945 – Together forever
What the shop keeps. Each approval belongs to one locked version.
A lock on every older proof
Each proof you send gets a number. Only the newest can be approved, and old proofs stay in the history.
A check list on every proof
Before they approve, the family ticks off names, dates and the epitaph on the proof itself.
Proofs from any design tool
Export from Monu-Cad, Design Mart, CorelDRAW or Illustrator and drop the file in. Nothing to install.
Sign-off before the stencil
Families should check every name and date before they approve a headstone proof. MonumentProof keeps who approved which version, and when.
MonumentProof beside email and shop systems. Prices from public pricing pages.
What you getChecked 2026-11-08 
Email or paperWhat most shops do now 
MonumentProofApproval link only Shop systemsMonuOS, TributeIQ, StoneSpot
Email or paperWhat most shops do now MonumentProofApproval link only Shop systemsMonuOS, TributeIQ, StoneSpot Price a month$0$19 (first month free)$60 to $599
Family needs no loginYesYesYes on MonuOS
Keeps your design and order toolsYesYesBuilt to run the whole shop
Locked record of the approved versionNot includedYesCheck each plan
Last updated 2026-11-08. Sources: MonuOS pricing, TributeIQ pricing, StoneSpot plans. Read the MonuOS comparison.
Pricing. The first month is free. Cancel by email any time.
Shop
For a retail monument shop
$19/month
- Unlimited proofs and family links
- Typed approval with name, time and version
- Each version gets its own record
- A proof record for each order file
- An email when the family answers
Free first proof
Try it on a real order this week
$0first month
- Forward your next proof PDF
- Family link within 1 business day
- Your shop's name on the family page
- A signed record you can print
- Cancel by email any time
Manufacturer
For granite makers that proof for retailers
$99/month
- Everything in Shop
- A retailer step before the family
- Proofs for many retail shops
- A record for each retailer proof
- First month free
Try it on your next proof, free. Forward the proof PDF and the family's email or cell number to lalit@monumentproof.com. Within 1 business day we send the family a private link with your shop's name on it. You get an email when they approve or ask for a change, plus a signed record you can print. Then $19 a month after the first month. Cancel by email any time. We use your proofs and family contacts only to send the approval link. We never contact your families for anything else.
Questions
What monument shops ask first.
Read all 14 answersExample proof recordLocked
- Proof
- Hartley, upright, version 2
- Approved by
- Margaret Hartley, wife
- Typed name
- Margaret A. Hartley
- Time
- Today, 14:02
- Earlier
- Version 1, locked
Do I have to change my design software?
No. Email us the PDF or JPG you already export from Monu-Cad, Design Mart, CorelDRAW or any other tool.
Does the family need an account for approval?
No. The family opens a private link on a phone or computer, then approves with a typed name or asks for a change.
What do I keep as a proof record?
The approved file, its version number, the typed name, the relationship, the date and time, and every earlier version.
Is a typed approval valid?
US law generally accepts electronic signatures (the federal ESIGN Act and state UETA laws). We are not lawyers, so check your own order terms.
What does it cost?
The first month is free. Then $19 a month for a shop and $99 a month for a manufacturer. Cancel by email any time.
Email works fine for us. Why change?
An email "looks good" comes from one person, on one version. With MonumentProof every family member opens the same link, one person types a full name on the exact version, and you keep a record you can print. Try it free on your next proof.
My families are older. Will they use a link?
The link opens on any phone, from a text message or an email. No app and no account. If a family prefers paper, print the record and have them sign it in the shop.